Delegating is an essential tool which can allow you to free up more time, make effective use of personnel, promote professional development, and encourage communication and consideration within the workplace.
However, learning when and how to delegate can be an uncomfortable experience if you are new to the practise.
The following tips will show you the best way to manage delegating; which tasks to delegate, how to avoid micromanaging, and how to cope with mishaps.
1. Prioritise
Organise your “to do” list into two columns; retain the tasks that only you can do, and delegate the rest. Ask your colleagues or work force which tasks from the remaining list they feel they can manage, then pass them on. Even if you feel you may be able to do a better job yourself, you must give the opportunity to another, they might surprise you.
2. Plan ahead
When delegating a task or project you should ensure you are clear on the outcome you require. Pass this on clearly to the delegatee so they are familiar with your requirements, standards and expectations.
3. Communicate all parameters
Minimise the risk of errors, lateness, and inadequacies by communicating what you expect from the project. Include timescales, outcome, and important factors you feel relevant so there is no confusion and you aren’t interrupted frequently by check-ins for clarification.
4. Delegate authority
Authority to complete the task is essential. Decision making authority must be granted if they are to accept responsibility for the task.
5. Avoid micromanaging
Freedom to discover creativity, problem-solving, and decision making skills are best learnt by experience. If you are constantly peering over someone’s shoulders it shows a lack of trust. Only intervene if it is essential. Leave room for a margin of error, where possible, to avoid tension and let others learn from their own mistakes.
6. Train for problem solving
Offer guidance, reassurance and assistance for brainstorming but allow delegatees to resolve minor issues on their own. For major problems, try suggesting they propose a remedy, then discuss it together. Listen to their opinions for resolution and implement them where you can.
7. Feedback
Feedback ensures people know where they stand. Constructive criticism, praise and positive pointers are essential for growth and knowledge.
With time it will become easier to delegate tasks. Your workforce will become more cohesive, confident and autonomous, which in turn boosts your success.
Did you know Creative Word specialise in CPLD Training for the Legal Sector in Dubai? Have a look at our legal training courses or get in touch for more information.
